How Do I Change Attachment Settings In Gmail?

Gmail Guide 5

In this lesson, we focus on attachments and how you lot can spruce upward your e-mail messages with a personalized signature.

We close things out with information on how to best protect your account information and likewise back up your data locally then you always take it, even if you delete your account.

Attachments

Calculation an zipper to an e-mail in Gmail is easy. All-time of all, with Gmail, yous can avoid the embarrassment of sending a follow-up email if you forget to attach a file.

Annotation: Gmail messages can be up to 25 megabytes (MB) in size. If you need to transport attachments in the message that cause it to be larger than 25MB, you tin can insert files from Google Drive instead. At that place is no limit to the number of attachments allowed per bulletin, as long as you practice not exceed the 25MB size limit.

One way is to click "Adhere files" at the bottom of the "Compose" window.

Select your files to attach to the bulletin on the "Open" dialog box. You can attach multiple files at a time by selecting multiple files the aforementioned way you would in Windows Explorer. Click "Open" to attach the selected files.

The progress of the zipper of the files displays at the bottom of the message.

Now, what if you lot forget to attach your files? Gmail won't let you lot forget. Gmail recognizes when you've written certain phrases in the body of your message, and earlier information technology volition send the message, a reminder message pops up.

Click "Abolish" and attach the files before sending the message.

Any of the following phrases will prompt the attachment reminder to display.

see attached
see attachment
see the fastened
attached to this email
I've attached
I have attached
I've included
I have included
fastened file

Employ Drag-and-Drib to Attach Files

You can too drag-and-drop files onto a bulletin you're composing to attach them. Simply drag a file from an Explorer window to the message y'all're composing.

Set an Electronic mail Signature in Gmail Mobile

An email signature allows you to automatically include a few lines of contact information (or whatsoever other data) to the bottom of every outgoing e-mail message, allowing you to easily advertise your business or yourself.

Gmail allows you to ready up a signature to include in messages you compose.

To set up a signature that will be automatically appended to whatever emails y'all compose in Gmail, click the settings gear button and select "Settings" from the driblet-downward carte du jour. Stay on the "General" tab, coil down to the "Signature" section and select the choice below "No signature" to plough the characteristic on.

Enter the text you want to use as your signature. If you accept a logo, y'all can insert that as an image with your text or on its own. You can also add hyperlinks to text in your signature, by selecting the text for the link and clicking the "Link" button on the toolbar.

Notation: If you want to add together an image to your signature, y'all demand to use an image that'due south available publicly on the web. For example, to use your company's logo, you might be able to discover it on your company's site and copy the URL from in that location. You need a spider web URL to include an image in your signature. If the image you want to apply is not already bachelor on the web, you can use sites like Blogger and Google Sites to create a simple website and upload your image to information technology. Or, you can utilize an image hosting service.

Under "Link to," specify whether the link is to a "Spider web address" or an "E-mail address." Enter the URL or e-mail address in the "To what URL should this link go?" box. If you desire to examination the link to make certain information technology works, click "Test this link." When you lot are satisfied, click "OK."

The link is inserted. When the cursor is on any of the linked text, additional options display. You lot tin can "Get to [the] link, "Change" the link, or "Remove" the link. To hide these options, either click the "X" on the right side of the box, or click on any other non-linked text in the signature.

Gmail automatically inserts two dashes (–) above your signature, separating it from the trunk of the email message, as shown below.

You tin can choose to exit out the dashes. To practise so, select the "Insert this signature earlier quoted text in replies and remove the '–' line that precedes it" check box. Note that this option volition also insert your signature before quoted text in replies.

Click "Salve Changes."

You can edit or delete the signature manually once it is inserted into a new message.

Fix an Email Signature in Gmail Mobile

The Gmail mobile app allows you to set up up a signature for use in the app that's carve up from the signature you setup in Gmail in a browser.

Nosotros volition show you how to setup a signature on an Android phone. To add together a signature in the Gmail app on an Android telephone, click your phone's bill of fare push button and select "Settings" from the popup carte.

On the "Settings" screen, affect the e-mail address for the account for which you lot want to setup a signature.

Touch the "Signature" option on the "Settings" screen.

Enter your signature on the "Signature" popup dialog and touch on "OK."

Note: You tin press "Enter" in the signature to put your signature text on multiple lines even so, you cannot add hyperlinks to the text in your signature in the Gmail app.

The signature displays beneath the "Signature" option on the "Settings" screen.

Printing the "Back" push button on your phone twice to render to your inbox. Bear upon the "Compose" push.

The signature y'all defined is automatically added to the new email message.

Set upwards Multiple Signatures

Yous can only add one signature in Gmail. Even so, there is a way around this limitation in the browser. If you need multiple signatures in Gmail, you tin can create boosted ones using the "Canned Responses" feature in the Gmail Labs.

We volition cover this feature in Lesson ten when we talk about advanced features in Gmail Labs.

Keep your Account and Data Secure

We want to switch gears a scrap for the remainder of this lesson to focus on account security and bankroll up your information. Since you'll be keeping then much of your life in (contacts, calendars, tasks, etc.) your Gmail account, information technology'southward imperative you know how to keep it safety, secure and, if necessary, how to back your data up in case, for example, you ever decide you lot want to delete your business relationship.

Secure Your Data Using Google Account Settings

You tin can modify your password, business relationship recovery options, and notifications in the "Security" section of the "Accounts" section.

To admission the "Accounts" screen, click the "Settings" gear button and select "Settings" from the drib-downwards list. Click "Accounts" at the top of the "Settings" screen.

In the "Change account settings" section, you can change your password, change your countersign recovery options, and access other "Google Account settings."

Modify Your Gmail Password

It's a good thought to change your passwords every once in a while to prevent unauthorized access to your online accounts, including Gmail. If you lot suspect somebody might have gained access to your Gmail account, you should change your countersign immediately.

To modify your password, access the primary "Accounts" screen as described in a higher place. In the "Change business relationship settings" department, click the "Modify password" link.

On the "Alter your password" screen, enter your "Current password" and and so enter a "New password," once again in "Confirm new password," and click "Change Password" to accept the change.

Recover or Reset Your Gmail Password if You Have Forgotten it

If y'all've forgotten your Gmail password, there are a few means you lot tin recover or reset it.

Access the "Accounts" section on the "Settings" screen, as discussed earlier. Click the "Change password recovery options" link in "Change account settings."

Use the "Account recovery options" screen to further secure your Google account and to provide ways of accessing account if you forget your countersign.

Y'all can provide a "Mobile phone" number to help protect your account, a "Recovery email address" that allows Google to contact you nearly changes to your account, and an "Alternating electronic mail address," which provides another recovery email accost too equally another method of signing into your Google account.

Y'all can besides assign a "Security question" to your account to further establish that this is indeed your account, when contacting Google well-nigh it.

Make any changes you want to your account recovery options and click "Salve" when y'all are finished.

Get an Extra Layer of Security Using 2-Step Verification

The "Security" section of the "Accounts" screen likewise allows y'all to apply 2-step verification to your account to provide an extra layer of security using your mobile phone.

In a nutshell, when you elect to add 2-pace verification to your Google account, upon entering your countersign, Google volition then text a numerical code to your mobile phone. Yous so verify your identity by inbound the lawmaking at the next screen, i.e. second step.

Run into our commodity about securing your Google business relationship using ii-step verification for detailed information near setting upward this feature.

Protect Your Privacy Using the External Images Options

Up until now by default, Gmail has always asked you before showing images in emails. Some senders might effort to utilise images to deliver viruses or malware to your computer or mobile device, compromising its security.

Every bit of December 2013, Google inverse how Gmail handles images in email. In your browser, Gmail will show images in your messages automatically now. This change will be rolling out to Gmail for Android and iOS "in early on 2014."

However, Gmail messages volition keep to be safe. Normally, images are served directly from the original external host servers. Yet, now Gmail volition serve all images through Google's ain secure proxy servers. This protects you in the following ways:

Senders can't use image-loading to get information like your IP address or location.
Senders can't set or read cookies in your browser.
Gmail checks your images for known viruses or malware.

Gmail will continue to browse every message for suspicious content and if Gmail considers a sender or bulletin suspicious or potentially harmful, images will not exist displayed and you lot will exist asked whether you want to meet the images.

So, Google will still be responsible for the security of images received through Gmail. According to Google, "your e-mail will now be safer, faster and more cute than ever."

Choose Whether to Evidence Images Automatically in the Settings

If you don't want images to be displayed automatically, you lot tin still choose to display images on a per-message basis.

See our article on How-To Geek to learn more about this feature, and about how to change the settings so you can decide to show images for each bulletin separately.

Backing up Your Data

You lot've always been taught that it's a good thought to back up your data, such every bit documents, notes, etc., and the same goes for emails, agenda data, and contacts.

You now have the ability in Gmail to export a copy of your data from various Google products, such equally Calendar and Contacts, and you volition before long have the ability to export a re-create of your Gmail letters.

Each Google service is archived in a unlike format. For data virtually each of the formats available for the dissimilar services, see Google'due south assistance page.

To archive your Google Data, click the "Settings" gear push button and select "Settings" from the drop-down card, and click the "Accounts" tab on the "Settings" screen.

In the "Change account settings" section on the "Accounts" screen, click the "Google Business relationship settings" link.

On the "Accounts" screen, click "Download your information" nether "Account."

On the "Download a copy of your data" screen, click "Create an archive."

The next screen allows you to select the Google products for which you want to download your information. Follow the directions on the screens to create your archive.

Y'all can also click the "My archives" link in the upper-correct corner to admission your archives and download them to your estimator.

Fill-in Your Gmail Account Using Other Methods

You can likewise employ an open source tool called GMVault to download a backup of your Gmail account. This is a command line tool that tin be used in Windows, Linux, and Mac OS 10.

If you're not comfortable using a command line tool, you tin use the complimentary e-mail client Thunderbird to download and backup your e-mail from your Gmail account.

If you apply Ubuntu, nosotros've described how to use a program chosen Getmail to backup your Gmail business relationship.

You lot can fifty-fifty backup your Gmail letters by automatically forwarding them to another email address. Google Help describes how to do this. Note that this method volition only fill-in email you receive, not your sent mail.

Coming upwardly Side by side …

Adding attachments to Gmail letters is a snap and all-time of all, if yous're the forgetful type, the arrangement will remind you. That'due south good news, especially if you lot've added a snazzy professional person looking signature and you don't desire to embarrass yourself by forgetting to include a file.

More importantly, you now have a meliorate understanding of the security options that are bachelor to you, and how you tin best go on your account secure while maintaining the integrity of your valuable data.

The next lesson will discuss invitations and holiday responders so you'll never miss an important outcome and you lot can let people chop-chop know when you're out of the office and when you'll render.

Source: https://www.howtogeek.com/school/gmail-guide/lesson5/

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